[Mpi-forum] Problem with Hotel Logistics for June Forum Meeting

[Martin Schulz]

Thanks, Pavan, for checking!

Martin

________________________________________________________________________
Martin Schulz, schulzm at llnl.gov, http://scalability.llnl.gov/
CASC @ Lawrence Livermore National Laboratory, Livermore, USA








On 5/10/14, 11:48 PM, "Balaji, Pavan" <balaji at anl.gov> wrote:

>
>I checked at Argonne and our conference center is not available for
>public events during those dates.  Sorry.
>
>  ‹ Pavan
>
>On May 11, 2014, at 1:32 AM, Martin Schulz <schulzm at llnl.gov> wrote:
>
>> Hi all,
>> 
>> Based on the initial positive response, Rich looked into the hotel
>>options around O¹Hare, but apparently that doesn¹t seem feasible. The
>>quote he got at the hotel we have been using for previous events, and
>>which used to be one of the more reasonable ones, was that we would have
>>to buy food for $2500 per day, i.e., we would have to spend $10K for the
>>four days, which is a bit too high (and that didn¹t even count power
>>strips and projectors, yet).
>> 
>> With that we are back to the Microsoft downtown option ­ at least we
>>know we have great facilities there, but unfortunately this means there
>>won¹t be any help with hotels this time. I hope this doesn¹t cause any
>>insurmountable problems for anyone  - if so, please let me know.
>> 
>> Thanks,
>> 
>> Martin
>> 
>> ________________________________________________________________________
>> Martin Schulz, schulzm at llnl.gov, http://scalability.llnl.gov/
>> CASC @ Lawrence Livermore National Laboratory, Livermore, USA
>> 
>> 
>> From: Martin Schulz <schulzm at llnl.gov>
>> Date: Tuesday, May 6, 2014 at 11:37 AM
>> To: Main mailing list <mpi-forum at lists.mpi-forum.org>
>> Subject: Problem with Hotel Logistics for June Forum Meeting
>> 
>> Hi all,
>> 
>> We are having some problems with the hotels for the June meeting ­ see
>>Rich¹s message below ­ and won¹t be able to get a room block. How many
>>people would be impacted by that, i.e., couldn¹t find a decent hotel
>>under these circumstances?
>> 
>> In general, I think we have three options:
>> 	€ We can keep the meeting at Microsoft as usual, but this could mean
>>for some people to potentially commute from further out to the meeting
>>(worst case from O¹Hare)
>> 	€ We can try to have the meeting at an airport hotel where the
>>facilities are less ideal and we have to pay a higher cost from our
>>leftover funds
>> 	€ ANL has previously offered to host, so if this still an option we
>>could consider that as well, but this requires everyone to get rental
>>cars
>> Do people have preferences? Unless I hear a clear vote for one option,
>>though, I think we should stick with option 1 to avoid confusion and
>>have the least impact on budgets (forum and travelers).
>> 
>> Thanks,
>> 
>> Martin
>> 
>> 
>> ________________________________________________________________________
>> Martin Schulz, schulzm at llnl.gov, http://scalability.llnl.gov/
>> CASC @ Lawrence Livermore National Laboratory, Livermore, USA
>> 
>> 
>> From: "richardg at mellanox.com" <richardg at mellanox.com>
>> Date: Tuesday, May 6, 2014 at 11:17 AM
>> To: Anh Vo <Anh.Vo at microsoft.com>, Martin Schulz <schulz6 at llnl.gov>
>> Subject: RE: hotel for MPI Forum in June
>> 
>> We have been looking into it, and l don¹t think we will be able to come
>>up with a hotel.  There is some big meeting down town with hotels not
>>having availability at least for blocks of rooms at a discount rate.
>>For the fun of it I checked on gov rate availability in Marriott chains,
>>and same issue (that is the rate we usually get).  We could get hotels
>>out towards the airport, but I do not think that is practical.
>>  
>> One thing we could consider is having the meeting at the Spring Hill
>>Suites out by the airport ­ not as nice a location, but last time we met
>>there they gave us free meeting rooms for staying with them and for
>>catering.   Not sure if there is a room count requirement with it.
>>Martin, what do you think ?
>>  
>> Rich
>> 
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>
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