[Mpi-forum] Problem with Hotel Logistics for June Forum Meeting

[Martin Schulz]

Hi all,

Based on the initial positive response, Rich looked into the hotel options
around O¹Hare, but apparently that doesn¹t seem feasible. The quote he got
at the hotel we have been using for previous events, and which used to be
one of the more reasonable ones, was that we would have to buy food for
$2500 per day, i.e., we would have to spend $10K for the four days, which is
a bit too high (and that didn¹t even count power strips and projectors,
yet).

With that we are back to the Microsoft downtown option ­ at least we know we
have great facilities there, but unfortunately this means there won¹t be any
help with hotels this time. I hope this doesn¹t cause any insurmountable
problems for anyone  - if so, please let me know.

Thanks,

Martin

________________________________________________________________________
Martin Schulz, schulzm at llnl.gov, http://scalability.llnl.gov/
CASC @ Lawrence Livermore National Laboratory, Livermore, USA


From:  Martin Schulz <schulzm at llnl.gov>
Date:  Tuesday, May 6, 2014 at 11:37 AM
To:  Main mailing list <mpi-forum at lists.mpi-forum.org>
Subject:  Problem with Hotel Logistics for June Forum Meeting

Hi all,

We are having some problems with the hotels for the June meeting ­ see
Rich¹s message below ­ and won¹t be able to get a room block. How many
people would be impacted by that, i.e., couldn¹t find a decent hotel under
these circumstances?

In general, I think we have three options:
* We can keep the meeting at Microsoft as usual, but this could mean for
some people to potentially commute from further out to the meeting (worst
case from O¹Hare)
* We can try to have the meeting at an airport hotel where the facilities
are less ideal and we have to pay a higher cost from our leftover funds
* ANL has previously offered to host, so if this still an option we could
consider that as well, but this requires everyone to get rental cars
Do people have preferences? Unless I hear a clear vote for one option,
though, I think we should stick with option 1 to avoid confusion and have
the least impact on budgets (forum and travelers).

Thanks,

Martin


________________________________________________________________________
Martin Schulz, schulzm at llnl.gov, http://scalability.llnl.gov/
CASC @ Lawrence Livermore National Laboratory, Livermore, USA


From:  "richardg at mellanox.com" <richardg at mellanox.com>
Date:  Tuesday, May 6, 2014 at 11:17 AM
To:  Anh Vo <Anh.Vo at microsoft.com>, Martin Schulz <schulz6 at llnl.gov>
Subject:  RE: hotel for MPI Forum in June

We have been looking into it, and l don¹t think we will be able to come up
with a hotel.  There is some big meeting down town with hotels not having
availability at least for blocks of rooms at a discount rate.  For the fun
of it I checked on gov rate availability in Marriott chains, and same issue
(that is the rate we usually get).  We could get hotels out towards the
airport, but I do not think that is practical.
 
One thing we could consider is having the meeting at the Spring Hill Suites
out by the airport ­ not as nice a location, but last time we met there they
gave us free meeting rooms for staying with them and for catering.   Not
sure if there is a room count requirement with it.  Martin, what do you
think ?
 
Rich



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