[Mpi-forum] May 6 Exceptional Virtual Meeting Registration

[Wesley Bland]

*** ACTION ITEMS ***

1. Register for the May 6 Exceptional Virtual Meeting
2. Read the procedure changes proposal to enable virtual meetings
3. Attend the May 6 Exceptional Virtual Meeting and vote on the proposed changes

***

Hi folks,

As we’ve been discussing for the last few weeks, the MPI Forum will need to adapt to the current global situation. Specifically, because most of us are unable to travel, we will need to hold at least our planned June meeting and possibly future meetings as virtual meetings rather than physical meetings.

To that end, I’ve drafted new rules to support this change, and we’ve all been discussing them during the recent virtual meeting time slots. After our meeting earlier today, I think we’ve reached agreement on how these rules should look and they are ready to be put up for a vote. You can find the proposed rule changes on the pull request here:

https://github.com/mpi-forum/procedures/pull/5 <https://github.com/mpi-forum/procedures/pull/5>

If you get a 404 error trying to view that page, it’s either because you’re not logged into GitHub or because you don’t have access to the repository. You can email me directly to get access.

To vote in these new rules, because we don’t have any existing rules to do so, we’ll use the new rules themselves. To that end, we will hold our first Exceptional Virtual MPI Forum Meeting in two weeks, on May 6, 2020. The meeting will happen in our usual virtual meeting time slot (10 AM US Central time). You can find all of the information in the usual place for a voting meeting (used to be called physical):

https://www.mpi-forum.org/meetings/ <https://www.mpi-forum.org/meetings/> 

During that meeting, I will officially read the proposed changes to the procedures. After that, I’ll open up the voting system for everyone who attends. In order to run this meeting as close to our existing rules as possible and enable us to calculate quorum, everyone will need to register (for free) for the meeting before the meeting time at the following link:

https://forms.gle/jJxi5ztuoYg6xGSk8 <https://forms.gle/jJxi5ztuoYg6xGSk8> 

Note that if you do not register, I will not email you the link to vote. Also, this meeting will use the same rules for quorum as any other MPI Forum meeting so it is important that each organization register at least one person. Because we are calling this meeting on relatively short notice, I plan to leave the voting site running for 24 hours to give people who can not attend the ability to vote at a time that is more convenient for them. If you can not attend the call during the usual time slot, please make sure you read the proposal carefully and/or watch the recording of today’s call (posted on the virtual meeting website tomorrow) to hear the unofficial reading.

Please let me know if you have any questions.

Thanks,
Wes
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